Line items are the individual charges on a rental — daily rate, fees, insurance, taxes, discounts, and extras. You can add, edit, and remove line items at any point in the rental lifecycle.
How to Edit Line Items
- Open the rental detail view
- Go to the Details tab
- Click on the line items section
- Use the Add Line Item button or edit existing items
Types of Line Items
| Type | Description | Taxable |
|---|---|---|
| Daily Rate | Per-day rental charge (auto-calculated from vehicle pricing × days) | Yes |
| Delivery Fee | Charge for vehicle delivery/pickup | Yes |
| Insurance | Bonzah insurance premiums (CDW, RCLI, SLI, PAI) | No |
| Security Deposit | Refundable deposit held during the rental | No |
| Fuel Charge | Refueling fee based on fuel level difference at return | Yes |
| Discount | Negative line item reducing the total | — |
| Custom Fee | Any additional charge (cleaning fee, mileage overage, etc.) | Configurable |
How Taxes Are Calculated
Taxable line items have two types of taxes applied:
- Sales Tax — Your configured rental sales tax rate (Settings → Rentals → General)
- Fixed Taxes — Any fixed per-day or flat taxes you've configured (e.g., airport surcharge, tourism tax)
Insurance line items are always non-taxable.
Editing an Existing Line Item
- Click on the line item amount or description
- Make your changes
- Click Save
The rental total recalculates automatically whenever a line item is changed.
Frequently Asked Questions
Can I edit line items after the renter has paid?
Yes. You can add or modify line items at any status. If the total increases after payment, the renter will have an outstanding balance. If it decreases, you may want to issue a refund for the difference.
How do discounts work?
Add a discount as a line item with a negative amount. It reduces the rental total. You can add percentage-based or flat-amount discounts.