Rooms are bookable spaces in your club — lounges, meeting rooms, garages, event spaces, or any physical area members can reserve.
How to Create a Room
- Go to Settings → ClubOS → Rooms
- Click the + button in the toolbar
- Enter the room name in the modal
- Click Create
After creation, you'll be taken to the Room Detail page to configure all settings.
Room List
The Rooms tab shows all your rooms in a searchable table with columns for Room Name, Status, Credits required, and creation date. Click any room name to open its detail page. Pagination shows 25 rooms per page.
Room Status
| Status | Meaning |
|---|---|
| Draft | Room is hidden from members — use this while configuring |
| Published | Room is visible and bookable by members |
| Archived | Room is hidden and no longer bookable, but historical reservations are preserved |
Room Detail Settings
Once you click into a room, here's everything you can configure:
Basic Information
- Room Name — The display name members see
- Description — A text description of the space, amenities, or usage guidelines
- Capacity — Maximum number of people the room holds
- Location — Floor and Area fields for wayfinding
Credit Configuration
- Require Credits toggle — When ON, members must spend credits to book this room
- Credit Amount — How many credits per booking
- Credit Type dropdown — Choose between Rental Credits or Club Credits
When credits are not required, members can book the room for free.
Booking Settings
| Setting | Description | Example |
|---|---|---|
| Booking Increment | Time slots are offered in these increments | 30 minutes |
| Minimum Duration | Shortest booking allowed | 1 hour |
| Maximum Duration | Longest booking allowed | 8 hours |
| Buffer Time | Blocked time between bookings for cleanup/transition | 15 minutes |
| Advance Booking Days | How far in advance members can book | 30 days |
| Require Approval | If ON, admin must approve each booking before it's confirmed | — |
Gallery
Upload photos of the room. These appear to members when they view room details and help them decide whether to book. Drag and drop to reorder images.
Calendar Feed URL
A unique iCal feed URL for the room. Subscribe from Google Calendar, Apple Calendar, or Outlook to see this room's bookings in your personal calendar. Click Copy URL to copy it.
Public Display URL
A shareable link to display the room's schedule on a public screen (e.g., a TV or tablet outside the room). Choose between Landscape and Portrait display modes. Click Generate Link to create the URL.
Publishing a Room
- Configure all settings (name, credits, booking rules, gallery)
- Click the Publish button at the top of the room detail page
- The room is now visible and bookable by members
Frequently Asked Questions
Can I change room settings after publishing?
Yes. All settings can be edited at any time. Changes take effect immediately for new bookings. Existing reservations are not affected.
What happens when I archive a room?
Archived rooms are hidden from the booking interface. Past reservations remain in the system for record-keeping. Future reservations for that room would need to be manually cancelled.