Each room in ClubOS has a detail page where you configure everything from booking rules to visual presentation.
How to Access
- Go to Settings → ClubOS → Rooms
- Click on any room name in the list
Room Gallery
The gallery shows photos of the room to members when they view or book the space.
Uploading Photos
- Scroll to the Gallery section on the room detail page
- Click the upload button or drag and drop images
- Images appear in the gallery immediately
Managing Photos
- Reorder — Drag and drop images to change their display order. The first image becomes the room's thumbnail.
- Delete — Click the remove button on any image to delete it
- Multiple images — Upload as many as needed to show the space from different angles
Calendar Feed
Each room gets a unique iCal feed URL. Use this to:
- Subscribe in Google Calendar — paste the URL into "Other calendars → From URL"
- Subscribe in Apple Calendar — File → New Calendar Subscription → paste URL
- Subscribe in Outlook — Add calendar → Subscribe from web → paste URL
The feed updates automatically as bookings are made or cancelled.
Public Display Mode
Generate a public URL to display this room's schedule on a screen (iPad, TV, kiosk) outside the room.
- Click Generate Link (or Regenerate Link to create a new one)
- Choose Display Mode: Landscape (horizontal screens) or Portrait (vertical screens)
- Copy the URL and open it on your display device
The display shows today's schedule in real-time with current/upcoming bookings highlighted.
Booking Rule Recommendations
Here are common configurations for different room types:
| Room Type | Increment | Min Duration | Max Duration | Buffer | Advance Days |
|---|---|---|---|---|---|
| Meeting Room | 30 min | 30 min | 4 hours | 15 min | 14 days |
| Lounge/Hangout | 1 hour | 1 hour | 8 hours | 0 min | 7 days |
| Event Space | 1 hour | 2 hours | 12 hours | 30 min | 60 days |
| Garage Bay | 30 min | 1 hour | 24 hours | 15 min | 30 days |
Frequently Asked Questions
What image formats are supported?
JPEG, PNG, and WebP. For best results, use images at least 1200px wide.
Can members see the public display URL?
The public display URL is separate from the member booking interface. Members book through the club app; the display URL is for physical screens in your facility.
Do calendar feed subscriptions update automatically?
Yes, but calendar apps have different refresh intervals (typically 15 minutes to 1 hour). Google Calendar refreshes roughly every 12-24 hours for subscribed calendars.